E9: ORMS Standing Committees 2017 – 2018

Standing Committees

The following are the Standing Committees and their members for the period 1 January 2017 to 31 December 2018

 

Committee Panel / Committee Chair

Deputy Chair

Members Purpose Meeting Dates
Academic Development Committee Commercial Director

Education Director

Director

Head of Administration

Courses Co-ordinator

Quality Manager

To advise on the future shape and structure of the academic portfolio in response to ongoing market analysis and performance analysis, and approve course developments and collaborative ventures based on criteria and financial parameters agreed by the Board of Directors. Biannually
Assessment and Awards Board of Examiners Education Director

Commercial Director

Head of Administration

Quality Manager

Courses Co-ordinator

Course Leaders

External Examiner(s)

To take an overview of each student’s academic performance on a relevant course or programme based primarily on assessment results, and to make a final academic judgement on the appropriate outcome. Four times Annually
Assessment and Awards Course Assessment Committee Education Director

Course Leader

 

Head of Administration

Courses Co-ordinator

Module Leader(s)

Module Tutors (marking & teaching)

To agree individual module marks. At end of modules (after Moderation)
Assessment and Awards Recognition of Prior Learning Education Director

Commercial Director

Head of Administration

Courses Co-ordinator

Quality Manager

Course Leaders

To consider Recognised Prior Learning applications by students to enter a course/ programme with advanced standing because of academic credit previously awarded or experience gained. Applicants may be exempted from studying a particular module(s), or be allowed to enter into a higher level of the programme. It is a process based on academic judgement. Ten times Annually
Assessment and Awards Extenuating Circumstances Education Director

Commercial Director

Course Leader

Senior Tutor

Head of Administration

Courses Co-ordinator

Quality Manager

To consider claims in respect of extenuating circumstances submitted by students studying on professional courses and to determine whether the extenuating circumstances under consideration are valid or invalid. As required
Quality and Standards Committee Quality Manager

Commercial Director

Head of Administration

Courses Co-ordinator

Education Director

 

To promote best practice within ORMS in respect of teaching, learning and assessment; and to develop and appraise the effectiveness of ORMS’ quality assurance processes, and appropriate mechanisms for maintaining the academic standards at ORMS.

Prepares for, and leads annual review and monitoring processes as required by Professional, Statutory or Regulatory Bodies (PSRB)

Biannually
Quality and Standards Committee Learning and Teaching Committee Education Director

Quality Manager

Course Leaders from each course

Head of Administration

Courses Co-ordinator

RGU Course Moderator (RGU courses)

Subject Matter Champions

To review courses; consider teaching, learning and assessment strategies; discuss the content of courses, modules; consider if module specifications need updating due to Professional, Statutory or Regulatory Body (PSRB) requirements; consider any other changes necessary to maintain or enhance the quality of student learning experiences. To make recommendations to Quality and Standards Committee Biannually
Quality and Standards Committee Service Area Committee Head of Administration

Quality Manager

 

Commercial Director

Quality Manager

Courses Co-ordinator

To review service delivery progress; address any issues identified through staff/student feedback; identify additional staffing support; review and address service delivery plans.

Gathers data to support completion of annual Service Area Self-assessment Report (SASAR)

Three times a year
Quality and Standards Committee

(Learning and Teaching Committee)

Course Committee Meeting Course Leader

Education Director

RGU Course Moderator (RGU courses)

Quality Manager

Head of Administration

Courses Co-ordinator

Module Leader

Module Tutors (marking & teaching)

Personal tutors

To review course progress; address any issues identified through student feedback; identify additional support for students falling behind; review and address placement experiences; consider allegations of plagiarism.

Gathers data to support completion of annual Course Self-assessment Report (CSAR)

Early meeting in Term 1

Late meeting in term 2

Term 3

Quality and Standards Committee

(Consultative Groups)

Employers’ Consultative Committee Quality Manager

Education Director

Course Leader

Head of Administration

Courses Co-ordinator

Employers’ representatives

To enable employers to participate in the provision, composition, management and review of course provision with a view to meeting employer needs. Annually
Quality and Standards Committee

(Consultative Groups)

Student Staff Liaison Committee (SSLCs) Quality Manager

Education Director

RGU Course Moderator (RGU courses)

Student Representatives from each cohort

Course Leader

Head of Administration

Courses Co-ordinator

Service User and Carer Group

To receive feedback from students on induction, teaching and course experience via student representatives Term 1 and Term 3.
Quality and Standards Committee

(Consultative Groups)

Service Users and Carers Consultative Committee Quality Manager

Education Director

Course Leader

Head of Administration

Courses Co-ordinator

Service User and Carer Group

To enhance the quality of course content through an expert, subjective and valid view point based on actual experience. Annually
Student Affairs Misconduct Education Director

Quality Manager

Course Leader

Senior Tutor

Head of Administration

Courses Co-ordinator

Academic Misconduct: To investigate any allegation of improper activity or behaviour by a student which may give that student, or another student, an unpermitted academic advantage in a summative assessment.

Non-academic Misconduct: To investigate an allegation of non-academic misconduct concerning a student’s conduct as an enrolled student of ORMS, with reference to any actions or activities engaged in, or services and facilities enjoyed, as a student of ORMS, or in the vicinity of any premises owned, leased, managed or used by ORMS.

As required
Student Affairs Fitness for Practise Education Director

Course Leader

Course Leader

Senior Tutor

Head of Administration (secretariat)

Quality Manager (observer)

*At least one member will be a currently registered Paramedic where FfP concerns a person on courses leading to eligibility to register with HCPC as a paramedic

To investigate any allegations that a student has failed to meet the requirements of ORMS or other associated professional bodies in relation to any health, disability and/or any criminal convictions, cautions, pending charges during their course and that this has led them to be deemed unsuitable to continue their studies. As required
Student Affairs Student Appeals Education Director

Quality Manager

Director

Senior Tutor (not involved in initial appeal, and not from that teaching area)

Student Representative

Head of Administration (secretariat)

To consider, on behalf of the Board of Directors, any appeals by students against decisions of Assessment Boards or, against decisions of examiners, or appeals in respect of misconduct, and to take the action that it considers to be appropriate and in accordance with Section C Policies and Procedures. As required

1.   Powers

  • A Standing Committee shall have the following powers in addition to any other powers conferred upon it by the Board of Directors:
    • to consider any matter which comes within its remit and any other matter referred to it by the Board of Directors, and to make recommendations and to report to the Board thereon;
  • to co-opt persons, as appropriate, to the Standing Committee, provided that:
    • co-opted persons do not exceed one third of the number of appointed members as defined in its composition, and
    • the name of any co-opted person is reported to Board of Directors;
  • to invite any persons whose knowledge and experience will be of value to attend meetings of the Standing Committee;
  • to consult other Standing Committees and persons on matters of mutual interest; and
  • to establish user groups or working groups, as appropriate, which would normally be created to undertake specific, time-limited tasks.

2.   Voting

  • Only a full member of a Standing Committee shall be entitled to vote at a meeting of that Committee.
  • A co-opted person attending a meeting of a Standing Committee shall not be entitled to vote at a meeting of that Standing Committee, unless the Board of Directors has specified that that person is a full member.
  • A person attending a meeting of a Standing Committee by invitation shall not be entitled to vote at that meeting.
  • The Chair of a Standing Committee shall have a deliberative vote and a casting vote.

3.   Quorum

  • The quorum for a Standing Committee, and its Panels and other groups, shall be not less than one-third of the number of full members of that Standing Committee, Panel or group unless otherwise stated.

4.   Review

  • The purpose and constitution of all Standing Committees shall be reviewed from time to time by the Board of Directors.

5.   Remit: Academic Development Committee

  • To advise on the future shape and structure of the academic portfolio in response to ongoing market analysis and performance analysis, and approve course developments and collaborative ventures based on criteria and financial parameters agreed by the Board of Directors. In pursuance of this role it:
    • undertakes an annual course portfolio review in order to monitor performance and identify courses/areas where future viability is a potential risk.
    • maintains oversight of Key Performance Indicators (KPIs) that relate to course performance, which have a particular external relevance.
    • assesses the potential impact of external changes on the course portfolio in order to inform future portfolio developments.
    • initiates, where appropriate, specific portfolio developments.
    • considers and approves annual planning numbers and monitors achievement.
    • supports implementation of ORMS’ internationalisation strategy in terms of analysis of student recruitment and development of institutional relationships.
    • monitors institution-wide and Faculty/School partnerships.
    • considers and approves rationales (including financial information) for all formal academic collaborations involving delivery of academic awards/credit.
    • monitors, annually, the activities undertaken for each Memorandum of Understanding.
    • considers all new award-bearing proposals including those for corporate clients.
    • considers and approves changes to existing courses involving changes:

– comprising more than 25% of the course’s overall credit;

– to course titles;

– to convert existing courses to additional and alternative modes of study, with particular reference to costing issues relating to the development of such courses.

  • considers and, as appropriate, approves proposals to cease delivery of courses.
  • considers any other issues as delegated by the Board of Directors.

6.   Remit: Assessment and Award Boards

  • to consider the performance of students in assessments and re-assessments, taking appropriate account of any special factors notified to the Board which are relevant to a consideration of the performance of individual students;
  • to take decisions on the progress of students who have not yet reached the award stage of their course, to decide whether the student shall be offered an opportunity for re-assessment and, where appropriate, to specify the terms of any re-assessment;
  • to take decisions on the awards, including the level and/or classification of the award, where applicable, to be made to students who have reached the award stage of their course;
  • to delay, where appropriate, the recommendation of an award until the facts relating to particular circumstances have been established;
  • to moderate the grades/marks of an individual or group of students or the entire class. A Board has discretion to adjust or alter the grades/marks of any or all students only if the Board concludes that the general grades/marks standard has been too harsh or too lenient and that some moderation is necessary. The views of the external examiners on these matters shall carry particular weight.
  • Grades/marks are not final until approved by the Assessment Board;

6.1 Remit: Board of Examiners

A Board of Examiners is a body with membership approved by the Board of Directors whose role it is to take an overview of each student’s academic performance on a relevant course or programme based primarily on assessment results, and to make a final academic judgement on the appropriate outcome. In this light, the overarching remit of Boards of Examiners for Taught Courses should be:

  • to review periodically its own remit within the context of ORMS’ overarching remit and recommend any changes to the remit to the Board of Directors for approval.

The Board of Directors should determine the coverage of the Board of Examiner’s remit;

  • to oversee the entire assessment process according to ORMS’ assessment regulations and the principles approved by the appropriate Board of Directors;
  • to ensure that suitably detailed marking criteria are prepared for every item of assessment under the authority of the Board;
  • to apply the ORMS’ assessment regulations appropriately;
  • to take responsibility for looking at outcomes for students across all elements of courses for which the Board has responsibility;
  • to manage the outcomes of Extenuating Circumstances committees appropriately;
  • to minute its decisions in accordance with current regulation and guidance and ensure that archives of its decisions/minutes and those of any of its subsidiaries are maintained for an appropriate retention period;
  • To uphold the confidentiality of the proceedings and ensure all confidential papers are received by the Secretary at the close of the Board.
  • to produce a set of outcomes appropriate to the examinations and to record and transmit these as required by regulations and procedures in force at the time.

6.2 Remit: Course Assessment Committees

  1. To agree individual module marks.

6.3 Remit: Recognition of Prior Learning (RPL) Panels

  1. To consider Recognised Prior Learning applications by students to enter a course/ programme with advanced standing because of academic credit previously awarded or experience gained. Applicants may be exempted from studying a particular module(s), or be allowed to enter into a higher level of the programme. It is a process based on academic judgement.

6.4 Remit: Extenuating Circumstances Panel

  1. To consider claims in respect of extenuating circumstances submitted by students studying on professional courses and to determine whether the extenuating circumstances under consideration are valid or invalid.

7.   Remit: Quality and Standards Committee

  1. To promote best practice within ORMS in respect of teaching, learning and assessment.
    1. To monitor and advise on the implications of national initiatives/legislation.
    2. To consider policy matters relating to teaching, learning and assessment and to formulate appropriate procedures relating to these processes.
  2. To develop and appraise the effectiveness of ORMS’ quality assurance processes, and appropriate mechanisms for maintaining the academic standards at ORMS.
    1. To maintain a strategic oversight of the development and implementation of ORMS’ enhancement of the student learning experience.
    2. To maintain oversight of specific institution-level performance indicators that relate to learning and teaching and the student experience.
  • To consider revisions to the Academic Regulations
  1. To contribute to the development and monitoring of institution-level quality enhancement activities, pertaining to the student experience.
  2. To have oversight of the enhancement of policy and practice in relation to facilities and support as they relate to the student experience.
  3. To consider and appoint External Examiners.
  • To report and make recommendations to the Board of Directors as appropriate.
  • Prepares for, and leads annual review and monitoring processes as required by Professional, Statutory or Regulatory Bodies (PSRB)

7.1 Learning and Teaching Committee

  • To review courses;
  • consider teaching, learning and assessment strategies;
  • discuss the content of courses, modules;
  • consider if module specifications need updating due to Professional, Statutory or Regulatory Body (PSRB) requirements;
  • consider any other changes necessary to maintain or enhance the quality of student learning experiences;
  • To make recommendations to Quality and Standards Committee

7.2 Course Committee Meeting:

  • To review course progress; address any issues identified through student feedback; identify additional support for students falling behind; review and address placement experiences; discuss and address tutors’ concerns.
  • To prepare and discuss the annual Course Self-Assessment Report;
  • To review and discuss External Examiners’ report(s);
  • To agree action plans for the next period.

7.3 Service Area Committee Meetings:

  • To review service delivery progress; address any issues identified through staff/student feedback; identify additional staffing support; review and address service delivery plans.
  • Gathers data to support completion of annual Service Area Self-Assessment Report (SASAR)

8. Remit Consultative Committees

  1. To provide a forum for communication, consultation and discussion between ORMS and stakeholders regarding policies, current issues, and present and future course developments.

8.1 Employers’ Consultative Committee:

  • To enable employers to participate in the provision, composition, management and review of course provision with a view to meeting employer needs.

8.2 Student-Staff Liaison Committee (SSLCs)

  1. To receive feedback from students on induction, teaching and course experience via student representatives.
  2. To discuss course progress with student representatives.
  3. To discuss External Examiners’ reports and Course Self-Assessment Reports (CSARS) and how these have and will influence changes to the course.
  4. To disseminate examples of good practice.
  5. To provide documentary evidence of the participation of students in the quality assurance and development of the programmes delivered by ORMS.

8.3 Service Users and Carers Consultative Committee

  1. To discuss and develop course delivery through participation and engagement;
  2. To enhance the quality of course content through an expert, subjective and valid view point based on actual experience;
  3. To support effective audit by advising where the quality of care could, and should, be improved.

9. Remit: Student Affairs Committees

9.1 Academic Misconduct:
To investigate any allegation of improper activity or behaviour by a student which may give that student, or another student, an unpermitted academic advantage in a summative assessment.

9.2 Non-academic Misconduct:
To investigate an allegation of non-academic misconduct concerning a student’s conduct as an enrolled student of ORMS, with reference to any actions or activities engaged in, or services and facilities enjoyed, as a student of ORMS, or in the vicinity of any premises owned, leased, managed or used by ORMS.

9.3 Fitness to Practise:
To investigate any allegations that a student has failed to meet the requirements of ORMS or other associated professional bodies in relation to any health, disability and/or any criminal convictions, cautions, pending charges during their course, or declarations made at application to a course of study and that this has led them to be deemed unsuitable to commence or continue their studies.

9.4 Student Appeals

To consider, on behalf of the Board of Directors, any appeals by students against decisions of Assessment Boards or, against decisions of examiners, or appeals in respect of misconduct and to take the action that it considers to be appropriate and in accordance with Section C Policies and Procedures.

In pursuance of this role it:

  • considers any matter included within the stated purpose of the Committee together with any other matters referred to it by The Board of Directors and to make decisions on such matters;
  • invites individuals, from within or outwith ORMS, whose knowledge and/or experience will be of value, to attend meetings of the Committee;
  • authorises the Chair to act on behalf of the Committee;
  • makes recommendations to The Board of Directors on any matters affecting the academic or administrative procedures of ORMS, that result from the Committee’s consideration of a particular appeal(s).

Appendix 1: Timing of Boards / Panels

Term Month Governance Committee Award Boards / Panels
1 September Academic Development

Course Committees, Course Assessment Committees

Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

1 October Quality and Standards Board of Examiners
1 November Student Staff Liaison Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

1 December Service Area

(Admin teams, Moodle)

Course Committees, Course Assessment Committees

Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

2 January Learning and Teaching

 

Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

2 February Board of Examiners
2 March Academic Development

Course Committees, Course Assessment Committees

Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

2 April Quality and Standards

 

Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

3 May Student Staff Liaison Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

3 June Service Area

(Admin teams, Moodle)

Course Committees, Course Assessment Committees

Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

3 July Learning and Teaching Board of Examiners
3 August Extenuating Circumstances Panel

Student Appeals Panel

Fitness for Practice Panel

Appendix 2: Standard Statements

Confidentiality and Declaration of Interest statements (Board of Examiners)

Members of Board(s) are reminded that:

  1. The proceedings are confidential;
  2. Any member of the Board having a personal interest in any matter or student(s) results must declare this and may be required to withdraw from the Board proceedings at the relevant time;
  3. Students will receive their results within 10 working days. Staff should not discuss results with students before that time;
  4. All documentation should be returned to the Secretary after the meeting, except for the Chair and those present deemed by the Chair to require the documentation;
  5. Individual module marks have been approved at the Course Assessment Committee;
  6. Students for whom requests for Extenuating Circumstances to be taken into account have been received are indicated on the results sheet by an ‘EC’;
  7. potential plagiarism cases forwarded for investigation are indicated on the results sheet by ‘IN’ and decisions for those students will be recorded as ‘Decision Deferred’ pending the result of the investigations.

Appendix 3: Declarations of interest

Individuals with a clear and substantial financial, family or other personal interest in an agenda item for a meeting where they are present must disclose this to the committee. The committee will then decide what level of participation (if any) in the subsequent discussion and decision-making process is acceptable on the part of the conflicted member. The outcome of such deliberations should be recorded in the minutes.

Appendix 4: Confidentiality and Reserved Items

Confidentiality and Reserved Items

ORMS defines ‘reserved business’ as follows:

Reserved area business (the yellow or yellow highlighted section of the agenda) is confidential and may not be divulged to anyone else. Reserved area business is currently defined as concerning decisions upon:

  • the appointment, promotion and other matters affecting the personal affairs of individual members of staff at ORMS;
  • on the admission, academic assessment and other matters affecting the personal affairs of individual students of ORMS.
  • All reserved area business is not routinely published by ORMS.

The remainder of business is separated into open/public information and information which is ‘commercial in confidence’. The latter items of business are identified and are not routinely published by ORMS. Members are free to discuss public/open items with non-members but must be mindful of the sensitive nature of any commercial discussions. If a member considers it necessary to discuss restricted items with non-members, it must be in a general way and in confidence. If not self-evident, the originators of restricted items will make clear any information which is particularly sensitive or must be regarded as confidential.

It is not appropriate to publish the minutes of Committees to the wider world, but the minutes of open/public business are published internally to staff after they have been confirmed by the Chair.

Restricted Items:

ORMS has identified seven categories of information which it will not routinely publish:

  1. Information about living individuals (including, but not limited to, members of staff, students or research subjects) the processing of which is covered by the Data Protection Act 1998;
  2. Information that might jeopardise the health and safety of staff, students or the public;
  3. Information that might prejudice ORMS’ commercial interests;
  4. Information that would prejudice the prevention or detection of crime or the prosecution of offenders;
  5. Information concerning legal Proceedings or investigations being carried out by ORMS that might lead to criminal or civil proceedings;
  6. Information held under legal obligation of confidentiality;
  7. Information that is published elsewhere or that is intended for publication at a later date (e.g. draft versions of documents, information subject to amendment or approval by the appropriate Director at ORMS).